| Task | Contact | Notes | Status |
| Accommodations - Site Visit Team (SVT) -hotel room block reservation | | | |
| Accommodations - Participants -hotel room block reservation | | | |
| Agenda - develop and print | | | |
| Annual Reports available for reviewers | | | |
| Attendee List - develop and distribute | | | |
| Audio Visual - Projectors, screens, microphones,power | | | |
| Binders for SVT-collect slide presentations, print, collate | | | |
| Budget - purchase orders -expense payment | | | |
| Catering | | detail | |
| Communication-with Participants and Site Visit team | | | |
| Computers, networking and printer for SVT | | | |
| Custodial | | | |
| Date-set first | | | |
| Displays - special displays or videos | | | |
| Handouts - prepare and distribute-general logistical info,slides, pr materials | | | |
| Invitations - issue and followup - general participants and special guests | | | |
| Meeting room reservation and setup | | | |
| Music-background for breaks | | | |
| Name Tags | | | |
| Photography | | | |
| Poster Session - Posters and Demos | | detail | |
| Security | | | |
| Signs-SVT names, workshop titles, company table, directional | | | |
| Slides-Presentations -assign, collect, load in order | | | |
| Slides-Responses - prepare templates, copy, load in order | | | |
| Speakers | | | |
| Staffing-students, temp help, assignments | | | |
| Student SWOT | | | |
| Supplies | | detail | |
| Teleconference (equipment, lines, setup) | | | |
| Timekeeper | | | |
| Transportation\Parking-Participants | | | |
| Transportation\Parking-SVT | | | |
| Welcome to Attendees | | | |